ITAD project plan template — 8 phases, 14-28 days.
A standard 8-phase project plan template for India enterprise IT retirement. Map any disposition engagement against this. Customise the timing per scope; the phase structure stays the same.
8 phases with deliverables, owners, timing
- ♦ Phase 1 (Day 0-1) — Engagement: asset list, NDA execution, indicative INR quote within 2 hours. Owner: customer IT-asset-management team submits asset list; vendor responds.
- ♦ Phase 2 (Day 1-3) — Site survey: physical reconciliation against asset list, condition assessment, logistics planning. Owner: vendor PM + customer site lead.
- ♦ Phase 3 (Day 3-5) — Statement of Work: per-asset disposition decision, destruction method matrix, evidence-pack format, INR pricing finalised. Owner: vendor PM; customer signs.
- ♦ Phase 4 (Day 5-10) — Pickup window: locked transit, sealed loads, GPS-tracked, photo-confirmed. Owner: vendor logistics; customer site lead witnesses.
- ♦ Phase 5 (Day 10-12) — Destruction queue: NIST 800-88 + IEEE 2883-2022 destruction at vendor facility, two-operator + witness sign-off. Owner: vendor destruction operators.
- ♦ Phase 6 (Day 12-14) — Disposition decision per asset: refurbish-and-remarket vs destruction-only documented per device. Owner: vendor asset-recovery team.
- ♦ Phase 7 (Day 14-16) — Evidence pack: per-job Certificate of Destruction in PDF + PDF/A, downstream-recipient log, alignment statements per regulator. Owner: vendor PM delivers; customer compliance team files.
- ♦ Phase 8 (Day 16-18) — Settlement: INR buyback proceeds applied to customer's nominated account within 5 business days of disposition completion. Owner: vendor finance team.
How phases extend for whole-cage and multi-site work.
For whole-cage data-centre exits or multi-site enterprise refresh, phases 4-7 extend across multiple weeks. Phased execution: pickup window spans 5-10 days; destruction batches run in parallel; per-cage release receipts issued as cages empty rather than at project end.
Total elapsed for whole-cage 300+ server exit: typically 28 days. Multi-site MNC retirement across SG HQ + 3 India and SAARC sites: typically 6-8 weeks.
Maxicom India — frequently asked
Can the timeline compress for urgent regulatory deadlines?
Yes — we have compressed 14-day jobs to 5 days and 28-day jobs to 14 days when a specific deadline demanded it. Trade-offs: mandatory after-hours and weekend windows; small premium on the destruction-and-logistics fee.